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support@offshorepro.cloudWhich documents your company receives in each jurisdiction, where to find them in your dashboard, and how uploads, security and retention work.
Corporate documents are uploaded to your company record by our team as the registry and the authorities issue them. You view and download them from the Documents tab of your company page. Files are encrypted in transit (TLS) and at rest.
Documents that belong to a tax year are grouped by fiscal year; the rest are listed as unassigned. No alert is sent for an individual upload. Changes to your application status and to a filing are notified, in the dashboard and by email.
Documents are PDFs, or scans in JPEG, PNG or WEBP format.
Files sit in three places, depending on what they are.
| Document | Description | When issued |
|---|---|---|
| Certificate of Formation | Proof of registration with the state of Delaware or Wyoming | Upon formation |
| Articles of Organization | Filed document establishing the LLC | Upon formation |
| Operating Agreement | Internal governance document defining member rights | Upon formation |
| EIN confirmation (CP575) | IRS letter confirming the company tax ID | When the IRS issues the EIN |
| Certificate of Good Standing | State confirmation that the LLC is in good standing | On request |
| Document | Description | When issued |
|---|---|---|
| Certificate of Incorporation | Proof of registration with the Companies Registry | Upon formation |
| Business Registration Certificate | Issued by the Inland Revenue Department (IRD) | Upon formation, renewed annually |
| Articles of Association | Company constitution | Upon formation |
| NNC1 form | Incorporation form with the company details | Upon formation |
| Share certificates | Proof of share ownership | Upon formation |
| Registers of directors and shareholders | Statutory record of company officers and members | Upon formation |
| Filed Annual Return (NAR1) | Copy of the annual return filed with the Companies Registry | Each year, after filing |
| Document | Description | When issued |
|---|---|---|
| Trade license | Free zone license to conduct the approved activities | Upon formation, renewed annually |
| Certificate of Incorporation | Proof of company registration | Upon formation |
| Memorandum and Articles of Association | Company constitution | Upon formation |
| Share certificates | Proof of share ownership | Upon formation |
| Corporate Tax registration certificate | Federal Tax Authority (FTA) registration with the tax number | After the FTA registration |
| Document | Description | When issued |
|---|---|---|
| Certificate of Incorporation (Pacto Social) | Proof of registration at the Registro Público | Upon formation |
| Articles of Incorporation | Company constitution | Upon formation |
| Register of Directors | The three directors of the S.A. | Upon formation |
| Share certificates | Proof of share ownership | Upon formation |
| Registered agent certificate | Confirmation of the resident agent appointed in Panama | Upon formation |
| RUC confirmation | Tax registration number issued by the DGI | After formation |
| Nominee director appointment | Appointment of each nominee director you order | When a nominee is used |
| Power of Attorney | Mandatory with a nominee director; gives you signing authority | When a nominee is used |
| Certificate of Good Standing | Registry confirmation that the S.A. is in good standing | On request |
Panama corporate documents are apostilled and the originals are sent by courier. Digital copies stay in your dashboard.
| Document | Description | When issued |
|---|---|---|
| Certificate of Incorporation | Proof of IBC registration | Upon formation |
| Memorandum of Association | Company constitution | Upon formation |
| Articles of Association | Internal governance rules | Upon formation |
| Share certificates | Proof of share ownership | Upon formation |
| Register of Directors | List of company directors | Upon formation |
| Nominee director appointment | Appointment of the nominee director (one maximum) | When a nominee is used |
| Power of Attorney | Mandatory with a nominee director; gives you signing authority | When a nominee is used |
| Certificate of Good Standing | Registry confirmation that the IBC is in good standing | On request |
Seychelles originals are sent by courier. Digital copies stay in your dashboard.
Once formation is complete, the identifiers below are recorded on your company page alongside the formation date and the registered address.
The Documents tab is filled by our team. You upload files in three places: identity verification, the due diligence form for Hong Kong, the UAE, Panama and Seychelles, and filing questionnaires.
Word files, spreadsheets and archives are rejected. Convert them to PDF before uploading.
When a renewal payment fails, the service stops at once and you can still open your documents. After the third failed attempt, or once the subscription is unpaid, the Documents tab is locked until you pay from Billing. After a cancellation you keep access to your documents for 7 days after the end of the paid period. Nothing is deleted while access is locked.
As a licensed corporate service provider, we are required to keep records, documents and communications relating to a company for at least five years after the relationship ends. Deletion requests can only be met for data outside that obligation. Write to support@offshorepro.cloud to make a request.
The dashboard has no sharing feature. Download the file you need and send it to the bank, accountant or counterparty yourself.
Some institutions ask for a notarized copy or an apostille. Open a support ticket naming the document and the country it is for; we quote the cost before starting. Panama corporate documents are apostilled as part of the package.
Each bank sets its own criteria and decides on its own. Most ask for:
Open a support ticket from your dashboard, under the Documents category, to request:
Registry and notary fees apply to most of these. We quote the amount before starting.